Best Virtual Assistant Companies to Hire A-Players in 2025

TL;DR

Hiring a virtual assistant in 2025 is no longer about finding the cheapest help — it’s about finding reliable A-players who actually make your business run smoother.

This guide compares the 10 best virtual assistant companies in the U.S., including their pricing, strengths, and ideal use cases. You’ll see how U.S.-based firms like Boldly and BELAY differ from offshore leaders like Pavago and Wing, and why managed VA companies now outperform freelance platforms.

By the end, you’ll know exactly which provider fits your needs — whether you’re hiring your first assistant, building a remote team, or scaling an SMB without adding overhead.

Book A Call with Pavago

Hiring virtual assistants in 2025 feels deceptively simple. You can post a job today and have dozens of applicants by tomorrow.

But what most founders learn the hard way is that finding talent isn’t the problem – managing it is.

Contracts, payroll, time zones, training, replacements… these are the friction points that turn “affordable help” into an expensive decision.

That’s where virtual assistant companies come in. Instead of managing individual freelancers, these companies build the systems that make remote hiring reliable. They handle vetting, onboarding, HR, and accountability on your behalf – saving you time and effort.

In this article, we’ll walk through the best virtual assistant companies to hire A-Players, how they differ, and how the right one can help you build a team you can depend on.

What to Look for in a Virtual Assistant Company

A good virtual assistant (VA) company doesn’t just find someone and walk away – it builds the systems that make offshore hiring smooth and sustainable. That means taking care of vetting, payroll, training, and replacements.

Let’s get into the details.

Strong Vetting and Training: The best VAs are carefully screened for reliability, communication, and initiative – not just basic skills.
Time Zone and Communication Fit: Fast, clear communication matters more than cheap rates. Make sure your VA works in a time zone that overlaps with yours and speaks good English.
Solid Support and Systems: Choose a company that handles HR, contracts, payroll, and performance. It saves you from headaches later.
Clear, Honest Pricing: Go for simple, transparent pricing. You should always know what your VA earns and what you’re paying for.
Free Replacements if Needed: A replacement guarantee shows the company stands behind its hires. If they don’t offer it, that’s a warning sign.

How We Evaluated The Companies In This List

We evaluated each company based on:

Talent Quality – How selective is their recruitment process?
Service Scope – Do they cover admin, sales, marketing, and finance roles?
Pricing Transparency – Are fees clear and consistent?
Support Model – Payroll, onboarding, training, and replacements.
Client Reviews – Verified feedback from real businesses.

We excluded freelance marketplaces like Upwork or Fiverr. This list focuses only on managed VA companies that take responsibility for quality and retention.

Top 10 Virtual Assistant Companies in the U.S. (2025 Edition)

1. Pavago

Pavago helps founders hire A-player virtual assistants – the kind who don’t just manage tasks, but make your business run smoother than you thought possible.

We’ve placed over 50 offshore VAs for U.S. companies across marketing, operations, and healthcare. These are full-time, proactive professionals – people who take ownership, communicate clearly, and stay long-term.

Our entire company was built around this idea. Pavago’s CEO, Parker Cox, hired his first offshore VA years ago. He was so good that he eventually became Chief of Staff at Pavago. That single hire proved how powerful it can be when you find the right person, and it’s the model we’ve scaled ever since.

Every VA we place goes through a five-step evaluation process to ensure they’re reliable, adaptable, and aligned with Western work culture. We don’t just test skills; we screen for initiative, communication, and problem-solving.

Pricing: That’s the best part. We don’t charge 30-40% of the first year’s salary as our fee; instead, we have a membership model ($500/year) that gets you unlimited hires, plus a small monthly fee ($329/month per hire) to handle payroll, HR, and compliance on your behalf.

With the VA’s salary ($800-$1,200 per month), it roughly comes down to $1,200-$1,600 for a full-time A-player virtual assistant.

Best for: Founders who want dependable VAs that act like extensions of their team.

Hire wonderful talent at fair prices with Pavago.

Talk to Us

2. Boldly

Boldly provides premium, U.S.-based executive assistants trained to handle executive tasks, marketing, bookkeeping, and operations for high-level clients. Their assistants average 10–15 years of professional experience.

Pricing: Starts at $2,520/month for ~40 hours (additional plans at $3,150 for 50 hours and $3,780 for 60 hours).

Best for: Founders and executives who need polished, U.S.-based professionals for complex administrative or strategic support.

3. BELAY

BELAY is another one of the leading virtual assistant companies, offering highly vetted American assistants, bookkeepers, and social media managers, combining reliability with strong client service and cultural alignment.

Pricing: Average rates range between $38–$45/hour, with monthly plans typically between $2,000–$5,500.

Best for: Businesses that prioritize U.S.-based staffing, values-driven culture, and consistent high-quality output.

4. Wing Assistant

Wing provides offshore VAs backed by dedicated customer success managers and an internal app for task tracking and communication. In terms of speed of placement and scalability, it’s one of the top virtual assistant companies.

Pricing: Starts at $699/month (part-time, ~80 hours) or $999/month (full-time, ~160 hours).

Best for: Startups and small businesses that need a managed, scalable offshore VA solution with round-the-clock support.

5. Time etc

Time etc connects clients with U.S.-based assistants for research, writing, scheduling, and operations. Its flexible hourly plans are ideal for founders who don’t yet need full-time help.

Pricing: From $380/month for 10 hours (~$38/hour), scaling up to $1,480/month for 40 hours.

Best for: Entrepreneurs who prefer flexible U.S. support billed by the hour, with easy scaling as workload increases.

6. Prialto

Prialto provides structured, team-based support for executives and sales leaders. Each client gets a dedicated assistant, backup team, and engagement manager to ensure consistency.

Pricing: From $1,500/month (part-time) to $3,600/month (full-time).

Best for: Leaders who need embedded executive assistants backed by strong internal QA and documentation processes.

7. Delegated

Delegated (formerly Red Butler) matches clients with U.S.-based, college-educated VAs and includes a backup team for continuity. The company prioritizes security and quality control, which makes it one of the top virtual assistant companies.

Pricing: Starting at $1,200/month for 25 hours; $2,400/month for 50 hours; $3,600/month for 75 hours.

Best for: Founders and professionals who want reliable U.S. assistants, tight alignment with U.S. hours, and premium privacy standards.

8. MyOutDesk

MyOutDesk is one of the most established offshore VA providers, offering full-time assistants across industries like real estate, sales, marketing, and operations.

Pricing: Around $1,988/month for a full-time dedicated VA (discounts for long-term contracts).

Best for: Mid-sized teams that need trained VAs with domain-specific experience and strong management support.

9. Remote CoWorker

Remote CoWorker provides affordable offshore assistants for admin work, data entry, and customer support. Their plans are flexible and ideal for smaller businesses testing virtual support.

Pricing: Around $7.99/hour for full-time offshore VAs; $8.99/hour for part-time.

Best for: Small businesses and solopreneurs needing low-cost help for repetitive or process-driven tasks.

10. Outsourced Doers

Outsourced Doers specializes in pairing online entrepreneurs with trained “Doers” who help manage launches, marketing tasks, and client delivery.

Pricing: Around $1,499/month for a full-time dedicated VA.

Best for: Coaches, consultants, and content creators who need assistants skilled in digital marketing, funnel management, and community support.

U.S.-Based Vs Offshore Virtual Assistants: Key Differences

Factor	U.S.-Based VAs	Offshore A-Players
Average Cost	$4,000–$6,000 / month	$1,200–$3,000 / month
Talent Pool	Limited by geography	Global top talent
Support	You manage directly	Fully managed HR + training
Time Zone Overlap	Full U.S. hours	Flexible with coverage
Scalability	Moderate	High – hire in under 3 weeks

The trade-off used to be simple: pay more for local, or gamble offshore. That gap has disappeared.

Companies like Pavago prove you can hire offshore without compromise — A-player talent, full support, and pricing that fits an SMB budget.

Talk to Us

Which Virtual Assistant Company is Right For You?

If you are…	Choose…	Why
A solo founder drowning in admin	Pavago or Wing Assistant	Fast, affordable, fully managed.
A scaling SMB that needs long-term support	Pavago	Unlimited placements + A-player quality.
An enterprise leader needing U.S. support	Boldly or BELAY	Polished professionals.
A real-estate firm	MyOutDesk	Industry specialization.
A content creator or coach	Outsourced Doers	Creative assistance.

Frequently Asked Questions

If you’re a founder juggling multiple roles, look for a company that provides dedicated, full-time VAs with management support, not just hourly help. Pavago is built specifically for this – every VA is pre-vetted for reliability, communication, and initiative, so you can delegate confidently and stay focused on growth.

Pricing varies by region and level of experience. U.S.-based VAs usually charge $35–$60/hour (≈ $4,000–$6,000/month full-time), while an offshore VA’s salary ranges between $1,200–$3,000/month, depending on the industry and scope of work.

Focus on three things:

Vetting Process: How does the company evaluate reliability and communication skills?
Support Structure: Do they handle payroll, HR, and replacements?
Pricing Transparency: Are costs fixed and predictable?

Hiring directly can be cheaper short-term, but you’ll handle contracts, compliance, and turnover yourself. A VA company or managed agency gives you structure – vetted candidates, payroll, HR, and guaranteed replacements.

If you value reliability and speed, a managed partner like Pavago is almost always the smarter, lower-risk option.

Start by identifying the tasks you need help with, like scheduling, billing, or patient communication. Because healthcare involves sensitive information, it’s best to hire through a company that vets for experience with EMRs, insurance processes, and confidentiality.

When interviewing, ask about their background in medical or dental offices and familiarity with HIPAA standards. Once hired, provide clear processes and access to the right tools – a good healthcare VA should feel like an extension of your front desk, not just remote support.

The Bottom Line

In 2025, hiring a virtual assistant isn’t the challenge – hiring one who’s dependable, proactive, and aligned with your goals is. Virtual assistant companies help you find such VAs.

However, you can pay $5K/month for local help, or you can take the smarter route: hire pre-vetted A-players who work U.S. hours, communicate clearly, and stay long-term – all at a fraction of the cost.

That’s exactly what Pavago was built for.

With fair pricing, structured onboarding, full HR support, and a lifetime replacement guarantee, Pavago removes the uncertainty from remote hiring so you can focus on growth.

Book A Call with Pavago

Areeba Khan

Areeba is a content marketer with 3 years of experience, passionate about telling stories that truly resonate with people. She enjoys creating content that not only drives traffic but also builds real connections between brands and their audiences. With a love for crafting authentic, engaging, and SEO-friendly content, Areeba is all about helping businesses grow and make an impact.